ConocoPhillips Veterans Jobs

JOB SEARCH

Job Information

ConocoPhillips GPBU Administrative Assistant in HOUSTON, Texas

Title: GPBU Administrative Assistant

Location: NORTH AMERICA-USA-TEXAS-HOUSTON

Job Number: 00TSS

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations in 17 countries, we explore for, develop and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas and perspectives of our employees drive our success.

Great Plains Overview

ConocoPhillips Great Plains business unit covers operations in the Permian and Bakken as well as the company’s interests in Wyoming, Utah, and the Anadarko Basin in Oklahoma. This diverse group of assets spans unconventional and conventional assets, as well as the company’s Lost Cabin Gas Plant. Combined, net production from the assets was 203 thousand barrels of oil equivalent per day in 2019.

Description

If you are selected as the Administrative Assistant, you will provide support to the Vice President, Great Plains Business Unit (GPBU) for Lower 48 (L48). You will work closely with the Vice President, GPBU to perform the highest level of administrative duties, working independently and proactively on numerous complex administrative tasks, exercising utmost discretion and independent judgment on a consistent basis.

Your responsibilities may include:

  • Managing the Vice President's calendar so time is used effectively and efficiently - including planning work projects and scheduling of appointments with personnel inside and outside ConocoPhillips, including members of the Executive Leadership Team, Lower 48 Leadership Team, GPBU Leadership Team, global business units (BUs), and other internal and external meetings

  • Understanding the Vice President’s plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones

  • Coordinating all office and administrative support duties including answering the telephone, advising calls to others as appropriate, planning for visitors, expense reports, timekeeping, invoice processing and coding, record management, employee recognition and other corporate administrative needs

  • Ensuring the Vice President is prepared for all meetings and has the appropriate materials to be reviewed in advance of meetings

  • Preparing, coordinating, and managing travel plans for the Vice President including: Understanding the purpose of the trips so that arrangements can be made to optimize their time in meeting with managers, employees, and outside companies

  • Understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel

  • Maintaining regular contact with the Vice President during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention

  • Maintain meeting minutes and notes, prepare special reports as requested; including extracting and sorting data in excel; crafting and editing presentations in PowerPoint, document formatting and editing in Word and Adobe

  • Retention of information on key contacts, upcoming activities, and projects

  • Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists

  • Planning business lunches, dinners, and events within budget guidelines and with minimal mentorship

  • Coordinating with other Administrative Assistants in the L48 for planning meetings and implementing region activities

  • Coordinating with facilities management to ensure maximum reliability of office hardware (printers/copiers, etc.)

  • Attending CMER training on historian responsibilities and serve as one of the BU historians during times of crisis or incident management

  • Acting as a backup to the administrative assistants supporting the GPBU Managers and Executive Administrator as required

  • Providing input and feedback to the Vice President when needed

Qualifications:

Basic/Required:

  • Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as permanent resident, refugee or asylee

  • 5 years of experience in an administrative support role

  • Intermediate proficiency in Microsoft Office Suite, including MS Word, Outlook, Excel, PowerPoint and Adobe, Microsoft Teams

Preferred:

  • Experience handling confidential information with the utmost discretion

  • Experience organizing and prioritize numerous tasks, calendars, multitasking, and working under pressure within timelines, with limited direction

  • Excellent verbal and written communications skills

  • Track record as a highly inventive teammate; well-mannered and respectful of others, with the ability to also be extremely effective independently

  • Willingness to engage in additional training as appropriate

  • Builds/maintains effective working relationships

  • Demonstrates professional manner and able to have influence in dealings with others

  • Strong process and system orientation; promotes group effectiveness

  • Planning, organizing and time management

  • Initiative and problem solving

  • Anticipates barriers and provides alternative solutions

  • Sound judgment and high sense of accountability

  • Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right

  • Delivers results through realistic planning to accomplish goals

  • Good listening skills and ability to interact with a wide range of individuals; invites dialogue for shared understanding and then influences/acts accordingly

  • Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of October 28, 2020 .

Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a) (1). Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.

ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information or any other legally protected status.

Job Function: General Administrative

Job Level: Individual Contributor/Staff Level

Line of Business: LOWER 48

Title: GPBU Administrative Assistant

Veteran Spotlight

Becky Peavler

L48 FIELD SAFETY & OCCUPATIONAL HEALTH MANAGER, ConocoPhillips

“One of the things I liked most about the Army was the camaraderie and ‘unit first’ aspect of Solider life. When I left the military, I had the opportunity to be a consultant and work with a variety of clients in the oil and gas industry. What drew me to ConocoPhillips was the culture of how they treated people. Even as a consult I knew the support I was providing was valued and I felt like part of the team. As an employee, I have traveled to most of our global office locations and experienced the same positive teamwork culture everywhere I have visited. Now as a leader in the company, I am empowered to reinforce our People and Teamwork pillars of our SPIRIT values.”

Click Here to learn more about Becky

Mike Timmcke

BAYU-UNDAN OPERATIONS MANAGER, ConocoPhillips

“ConocoPhillips is a great place to work for Veterans and current Reservists. I have always been impressed with how the company lives up to it’s SPIRIT values which are well aligned with core Military Service values of Honor, Courage and Commitment. The skills and experiences I gained in the U.S. Navy has opened up many new and challenging leadership opportunities with the company and helped to advance my career at ConocoPhillips. The company has supported my involvement with establishment of the first Veterans of Foreign Wars (VFW) Post in Australia through the Employee Volunteer Grant Program and direct sponsorship of VFW events. I firmly believe that ConocoPhillips values the experience and service of military veterans and rewards hard work and commitment with outstanding career development opportunities. I highly recommend ConocoPhillips as an employer of choice for any veteran.”

Click Here to learn more about Mike

DirectEmployers